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Intelligent Clinic OS

EMR for outpatient rehab

$0 EMR subscription

Your EMR costs $0.Your team has no limits.

Scheduling, Note Assist, and practice management for cash and insurance clinics—with unlimited clinicians and no EMR subscription fee.

Note Assist included at no extra cost.

Get startedSee features

Insurance billing: $0.49 per submitted claim and $0.25 per adjudicated ERA claim.

Optional Intelligent Front Desk: $29/month per clinic.

Inside your workspace

Your schedule, in focus

Every visit. One clear schedule.

Plan ahead on desktop. Keep today’s visits close on your phone.

A clear view of your team
See visits by clinician, follow appointment status, and switch between month, week, and day views.
From schedule to patient care
Open patient and visit details, schedule recurring appointments, and adjust your day as plans change.

More time for patient care

Stronger notes. Less time charting.

Finish notes faster: type or dictate, review the draft, and sign.

Skilled justification of care
Connects documented deficits and functional limitations to the skilled treatment, cueing, and clinical judgment provided.
The patient’s story, in context
Draws on referral and imaging details recorded in your note or case, plus previous signed notes from the same case.

Keep your front desk in the loop

Fewer interruptions. More time for patients.

Keep your front desk responsive, even after hours.

Answers that know your clinic
Answers questions about hours, services, locations, and insurance using your approved clinic information.
Messages and human handoffs
Connects callers to your team for scheduling and other requests, and captures callback messages when they can’t be reached.

Keep billing moving

Know what’s billed. See what’s paid.

Check coverage, prepare claims, and track payments in one place.

Coverage and claims
Check eligibility, catch missing claim details, and review claims before submitting. Follow each claim’s status and next steps.
Insurance payments, explained
See payer payments, adjustments, and remaining patient balances, with remittance details for each visit.

Built for mobile outpatient care

More care. Less mileage paperwork.

Your completed visits become daily mileage logs.

Office to visits and back
Calculates driving miles from your clinic through completed home visits and back, with daily totals saved automatically.
Review, adjust, and export
Update stops or actual miles, review totals by clinician, and export monthly mileage logs.

Calendar preview · Fictional sample data

Calendar, 1 of 5

Calendar

Fictional sample data

Included in your $0 EMR subscription

The business side of care. All included.

Books, Expenses, Invoices, Payments, and Financial Reports—together in your clinic workspace. Included for both cash and insurance practices, with no extra software subscription.

Books

See collections, entered expenses, and estimated profit in one place.

Included

Expenses

Track operating costs, save receipts, and plan recurring expenses.

Included

Invoices

Create patient invoices and keep outstanding balances in view.

Included

Payments

Record payments, track balances, and provide receipts.

Included

Financial Reports

Review monthly trends and export collections, expenses, and estimated profit.

Included

Payment setup is required. Card processing fees apply. Insurance billing is $0.49 per submitted claim and $0.25 per adjudicated ERA claim.

Two practice types. Zero EMR subscription fees.

Compare all features

Cash Practice

For cash-based clinics

$0/ month

Scheduling, notes, patient communication, invoices, and payments. No insurance billing.

Create Cash accountExplore Cash

Choose Insurance if you submit claims or need ERA.

Insurance Practice

For insurance and hybrid clinics

$0/ month

Everything in Cash, plus eligibility, claims, ERA, and insurance follow-up.

$0.49 per submitted claim and $0.25 per adjudicated ERA claim. Billable eligibility checks: Stedi cost + $0.05 per check.

Create Insurance accountExplore Insurance

Clearinghouse or payer enrollment may be required before go-live.

  • Note Assist included at no extra cost
  • Unlimited clinicians — no per-clinician fees
  • Unlimited admin and office staff accounts
  • $0 EMR subscription

Intelligent Assist for your front desk

Your clinic’s Intelligent Front Desk.

Keep calls, referrals, and follow-up moving.

Bring your clinic’s calls, faxes, referrals, and review tools together in one optional bundle. Give your team more time for the patients in front of them.

All five features includedUnlimited clinicians

One subscription for your entire clinic

$29/ month

Per clinic, with unlimited clinicians. Available for cash and insurance practices.

Get Front Desk

Receptionist

Be there for the next call.

Answer clinic questions, capture messages, and connect callers with your team.

Fax Center

Keep documents moving.

Send, receive, and organize faxes alongside your clinic workflows.

Referral Management

Keep the next step in view.

Keep referring-provider details connected to each patient’s care.

Compliance

Stay ahead of follow-up.

See progress-report due dates and Medicare threshold status so your team can follow up.

Note Accuracy

Review with more confidence.

Review documentation with patient context and confirm the details before signing. Clinical decisions stay with your team.

Note Assist is already included in your EMR.

Type or dictate visit details to prepare a structured draft, then review, refine, and sign. You don’t need Front Desk to use Note Assist.

Claims, ERA, fax, and payments may require setup or third-party enrollment. Card processing fees apply.

White-glove migration included

A new EMR.
A team to help you move.

Included with your plan. We’ll help plan the transfer, move supported records, and review them together before go-live.

Tell us what you’re switching from during signup. We’ll help coordinate your move.

  1. Plan your move

    Review your current system, available exports, and preferred timing.

  2. Transfer supported records

    Agree on the scope, then coordinate the supported data transfer.

  3. Review before go-live

    Validate the imported records together and confirm remaining setup.

What can we bring over?

Supported exports can include patient demographic CSVs and SimplePractice client, appointment, and progress-note CSVs. Documents and billing history require a scope review. Your source system, available formats, and data quality determine scope and timing.

Built from a working clinic

Built by a practicing physical therapist and used at Physical Therapy 365, including receiving insurance payment details and matching them to claims.

“Intelligent Clinic OS has saved me time, improved my compliance and documentation quality, and improved my clinic’s revenue.”

Jake Thomas, DPT · Founder, Intelligent Clinic OS · Owner and clinician, Physical Therapy 365

Our founder’s experience in his own clinic; results vary.

Security for your clinic

Individual accounts, role-based access, clinic data separation, and audit history. Request your BAA and complete privacy and security setup before adding patient information.

Help getting started.

Create an account, verify your email, and set up your clinic.

Insurance and payer enrollment

Confirm payer support before switching. Claims and ERA need separate approvals; external reviews determine timing. Enrollment and migration follow their own timelines.

Check your enrollment needs
Support before and after signup

Contact us before signup. After signing in, use Settings → Support. Keep ordinary requests free of patient information.

Talk with us

Ready to set up your clinic?

Get startedTalk with us